WHAT HAPPENS WHEN YOU SAY YEs
You do not need a finished plan. Start with what you know.
Your organization sets the purpose and approves the important decisions.
OneCity keeps every step moving, from the first brief through follow-up. The flow stays organized.
YOUR EXPERIENCE IN 5 STEPS
Tell us what you want to make possible.
• Purpose and desired outcomes
• Intended guests
• Preferred timing and location
• Budget or funding approach
• Known requirements and priorities
OneCity reviews your brief and prepares for a focused conversation.
We turn your initial idea into a project you can evaluate.
• Discovery conversation
• Recommended experience format
• Preliminary itinerary and approach
• Project scope and deliverables
• Timeline and approved budget
• OneCity management fee and separately scoped project expenses
• Agreement and first deposit
• Confirmed decision-makers and planning schedule
You see what the experience requires before approving the project and moving forward.
We build the experience and confirm every critical detail before your guests arrive.
• Itinerary and run-of-show development
• Venue, vendor, and partner coordination
• Guest invitations, registration, and final attendance
• Travel and accommodations, when needed
• Accessibility, dietary needs, and guest preferences
• Budget tracking and approvals
• Guest communications
• Venue and vendor confirmations
• Host and team briefing
• Day-of schedule and contact information
• Guest care and contingency planning
Your team and guests know where to be, what to expect, and who is taking care of them.
OneCity manages the experience while you remain present for your people.
• Guest arrival and welcome
• Live schedule coordination
• Vendor and partner management
• Guest care throughout the experience
• Real-time adjustments and issue resolution
• Departure coordination, when needed
We carry the coordination so you can participate in the experience you created.
The gathering ends. Its value continues.
• Send the post-event thank-you message
• Distribute the participant survey
• Review feedback and results
• Complete the final expense summary
• Update guest and experience records
• Capture recommendations for what comes next
What we learn becomes part of the next experience, so your organization does not have to start over.
